Microsoft word copy content control4/10/2024 If you can copy and paste, your document can support repetitive data. You don’t need specialized development skills or even power-user confidence to make this work. Click Yes if you click No, your copied controls won’t update if you change the selected value in the original control. When you open the file, Word will prompt you about the link. The copied controls repeat the selected value. Both copied controls update immediately–even the one in the footer, as shown in Figure G. Next, click the Confidentiality Levels dropdown and select Public (or any other item). If you’re still in edit mode for the footer, exit out. The only thing left to do is to choose an item from the original control’s dropdown list and watch the other two controls update automatically. This document will repeat the selected value in the original control in the body of the document and in the footer. Figure F shows the copied control in the body of the document a few lines below the original and in the document’s footer. Simply open the footer and paste the control. Yassen wants the repeated text in the document’s footer, which Word supports. Paste the control as an unformatted link. If the Paste Link option is disabled, exit out of the dialog, reselect the control, copy it, and try again. In the resulting dialog, select the Paste Link command to the left, select the Unformatted Text option in the As list, as shown in Figure E, and then click OK. Instead, choose Paste Special from the Paste dropdown in the Clipboard group on the Home tab ( Figure D). Don’t press Ctrl+V as you normally would to paste something. Position the cursor where you want to repeat the control’s selected value. Press Ctrl+C to copy the control to the Clipboard. If it’s aligned with the left margin, you can also click to the left in the margin. This is the tricky part because if you don’t select the control properly, Word won’t let you paste it as a link, and that’s what you need–a link. Now you need to paste the control into the areas where you want the selected confidentiality level to repeat. SEE: 20 pro tips to make Windows 10 work the way you want (free TechRepublic PDF) A copy and paste method Word populates the control’s dropdown list with the three items you added. (The values are accessible via VBA.) Figure C In this example, we won’t use the values you used to define each item for the dropdown list, but we entered them in case you want to further customize yours. Figure Bįigure C shows the control with its populated dropdown list. Figure B shows all three items.Īdd an item to the dropdown list. Repeat those steps to add two more items: Internal, 2 and Confidential, 3.Then, enter the value 1 ( Figure A) and click OK. In the resulting dialog, enter the first item, Public.Now, you need to create the items that will populate the control’s dropdown list: Enter a meaningful title (name) for the control in the Content Control Properties dialog.Click Properties in the Controls group.In the Controls group, click the Combo Box Content Control to insert the control.If this tab isn’t available, and you don’t know how to add it to the Ribbon, read Two easy ways to customize the Ribbon interface. Position the cursor where you want to insert the content control and click the Developer tab.We’ll look at two methods to achieve Yassen’s goal, using the same example combo box content control in both: SEE: 50 time-saving tips to speed your work in Microsoft Office (free TechRepublic PDF) The example content control There’s no downloadable demonstration file, because you won’t need one. You won’t see the field’s results on screen, but Word will print them. You can’t insert fields in the browser edition, but it will support them, to a degree. The browser edition doesn’t support content controls. I’m using Word 2016 (desktop) on a Windows 10 64-bit system, but both techniques will work in older versions. How to Use Section Breaks to Control Formatting in Word How to Hide and Handle Zero Values in an Excel Chart More about Softwareįive Methods to Insert a Checkmark Into Microsoft Office Products Fortunately, there are two ways to display repetitive data that don’t require any expert skills. If you’re an ordinary user without advanced skills, you’re out of luck. Spend any time researching repeated content, and you’ll probably come across some difficult solutions, from mapped XML elements to bookmarked controls and form fields. When users select an item from the control’s dropdown list, Word should repeat the selected value throughout the document. For example, Yassen wants to populate a combo box content control with three items. In this month's Q&A, Susan Harkins shows a reader two simple techniques for repeating text in Word.Ī frequent reader question involves repeating text in a Word document.
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